Road Improvements Finn Parker, Osborne, Plummer, Day,& No Gorham Rds &Queen St
TOWN OF GORHAM
NOTICE TO CONTRACTORS
PROJECT DESCRIPTION: Roadway Improvements – Finn Parker Road, Osborne Road, Plummer Road, Day Road, Queen Street and North Gorham Road
The Town of Gorham is accepting sealed bids for roadway improvements on Finn Parker Road, Osborne Road, Plummer Road, Day Road, Queen Street and North Gorham Road. The projects include providing all materials, labor and equipment to complete general public works projects including full depth road reconstruction, roadside ditching, full depth pavement removal and reclaiming, shaping, grading, ditch stabilization and revegetation, tree removal, selective tree trimming, and culvert installation/replacement, placement of riprap, erosion control, traffic control, drainage improvements, paving, installation of drainage basins and underdrain, rock removal, and other work as specified in the contract documents and plans.
NOTICE DATE: May 2, 2008
BID OPENING DATE: May 27, 2008
BID OPENING TIME: 8:00 AM
MANDATORY PRE-BID MEETING: Wednesday, May 14, 2008 at 8:00 AM to be held at Gorham Municipal Center, Council Chambers, 75 South Street, Suite 1, Gorham, Maine.
BID RESPONSES MUST BE RECEIVED NO LATER THAN THE PUBLIC BID OPENING DATE AND TIME (LOCAL TIME) SPECIFIED ABOVE. BIDS WILL BE OPENED AND READ ALOUD AT THAT TIME. LATE BIDS WILL NOT BE CONSIDERED.
TO ALL PROSPECTIVE CONTRACTORS/BIDDERS:
You are hereby invited to submit your bid for the item(s) to be furnished and delivered, shipped f.o.b. to the address specified herein.
All bids must be received in DUPLICATE in sealed envelopes marked “Roadway Improvements Bid”.
All bids are subject to staff analysis and Town of Gorham approval. The Town of Gorham reserves the right to accept or reject any and all bids received and waive any and all technicalities.
Bids can be mailed to the following address but must be received one (1) day prior to the opening to assure proper delivery:
Town of Gorham
Attn: Bob Burns, PE
Public Works Department
75 South Street, Suite 1
Gorham, Maine 04038
Bids can be hand delivered to Bob Burns prior to the public bid opening date and time and will be opened and read aloud at the following location:
Gorham Municipal Center
Council Chambers
75 South Street, Suite 1
Gorham, Maine 04038
Copies of the contract documents and specifications may be obtained beginning May 8, 2008 from the office of Sebago Technics, Inc., One Chabot Street, Westbrook, Maine 04098, telephone (207) 856-0277) for a fee of $70.00 made payable to the Town of Gorham. Any and all inquiries about this bid can be directed to Bob Burns, Public Works Director at (207) 892-9062 or rburns@gorham.me.us .
All proposals shall be submitted on the attached form and are to remain open for ninety (90) days after their opening. Late bids, bids without the required amount or form of surety, bids not signed and facsimile bids will not be accepted.
The successful proposer shall agree to defend, indemnify and save the Town harmless from all losses, costs or damages caused by its acts or those of its agents, and, before signing the contract, will produce evidence satisfactory to the Town Manager of coverage for General Public and Automobile Liability insurance in amounts not less than $400,000 per person, for bodily injury, death and property damage, protecting the contractor and the Town, and naming the Town as an additional insured from such claims, and shall also procure Workers’ Compensation insurance. The Town disclaims any and all responsibility for injury to contractors, their agents or others while examining the job or at any other time.
The contractor shall supply the Town with a Performance Bond and Payment Bond, each in the amount of the contract price, guaranteeing one hundred percent (100%) performance of the contract, including the guarantee period and free and clear of any and all liens, attachments and encumbrances. All such bonds shall comply with the requirements of Maine State law. At the end of construction, the contractor shall provide a 5% maintenance and defect bond to the Town.
Prior to any payment by the Town, the contractor will be required to supply the Town with a Waiver of Lien – Material and Labor for the total awarded contract cost, guaranteeing payment in full for all labor and materials used or required in connection with the work described in this bid. The Town may also require waivers of lien, signed by individual subcontractors, with requests for progress payments. Any mechanic’s lien or any other lien which may be filed against the premises which are the subject of the contract by reason of the work described herein shall be defended (by counsel reasonably acceptable to the Town) and promptly discharged by the Contractor at its own expense. If the Contractor should fail either to defend the Town against the lien or to discharge it, then the Town may do so at the
Contractor’s expense. In the event of such an undertaking by the Town, the Contractor will promptly reimburse the Town for all its costs and expenses in so doing including, but not limited to, reimbursement of the Town’s reasonable counsel fees and costs which may be incurred by it in substituting a bond in place of the lien.
Materials and equipment purchased for permanent installation in this project are exempt from the State of Maine Sales and Use tax and from all Federal Excise taxes. Each bidder shall take this exception into account in calculating his bid price for the work.
The contractor shall furnish all labor, materials, fixtures, supplies, equipment and transportation necessary to do the work as specified. Work shall be conducted in an orderly manner and all work shall be performed in accordance with best trade policy and in conformance with pertinent OSHA, Local, State and Federal Government regulations. Contractors will be responsible for acquiring all necessary permits, licenses and pay all associated fees (including dump disposal fees and disposal taxes, if applicable), unless otherwise specified herein.
The contractor shall erect and maintain, at all times, any and all safeguards necessary for the protection of life and property of all pedestrian and vehicular traffic. The contractor is responsible for any and all work to accomplish this. No additional payment or costs will be made to the contractor for this work.
The Town of Gorham, Maine, reserves the right to waive any informalities in bids, to accept any bid and to reject any and all bids should it be deemed for the best interest of the Town to do so. The Town also reserves the right to reject Unit Costs provided by the successful bidder and award this portion of the project to another contractor if Unit Costs are greater than typical industry standards. The Town reserves the right to substantiate proposer’s qualifications, capability to perform, availability, past performance record, and to verify that bidders are current in their obligations to the Town.
The Town of Gorham reserves the right to eliminate individual or all roads at the Town’s discretion from the bid. In addition, the town may eliminate individual pay items from the bid as determined by the town. The contractor shall not be entitled to any compensation or claims due to the elimination of pay items, changes in pay items or elimination of any and all roads.
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